Assistant Superintendent Business and Operations: New Albany Plain Local School District

Posted on January 24th, 2024

Position: Assistant Superintendent Business and Operations

District: New Albany Plain Local School District

Salary: Commensurate with experience

Deadline: 03/31/2024

Contact: Agnes Pawlicki

Contact Position: HR

Contact Phone: (614) 855-2040

Contact Email Address:

The Assistant Superintendent of Business & Operations is a member of the Superintendent’s cabinet and leadership team and is responsible for providing leadership in the development, operation and coordination of the District’s Business Services, Child Nutrition Services, Facilities, Maintenance and Operations, Transportation Services, District Capital Programs, Before/After School Child Care Program, and Human Resource functions for all assigned non-teaching classified and non-licensed exempt employees. The Assistant Superintendent of Business & Operations is also responsible for the vision, planning, implementation, operation and reliability of core District support programs necessary to create a culture of accountability that achieves the best academic and developmental outcomes for each student.

Key Responsibilities:
Assist the Superintendent, in cooperation with other executive level administrators, in effectively coordinating and continuously improving district operations and programs.
Plan, assign, review, evaluate, manage and direct the District’s Business Services, Child Nutrition Services, Facilities, Maintenance and Operations, Transportation Services, Capital Programs, Before/After School Childcare Program, and Human Resource functions for all assigned non-teaching classified and non-licensed exempt personnel.
Prepare agenda items for the Board of Education meetings and complete the follow-up process for such items after Board action.
Attend Board meetings and prepare presentations and reports for the Board as requested by the Superintendent or his/her designee.
Provide support to the Superintendent with one-time, long-term, or ongoing special projects as needed.
Supervise assigned personnel, conduct annual performance appraisals, and make recommendations for appropriate employment action.
Serve as District lead in cooperation with the Superintendent, Treasurer/CFO, other administrators and the Board of Education on all school construction, modernization projects and maintaining or repairing facilities.
Review legislation and legal interpretations affecting school business operations including facilities construction and modernization.
Serve as district-level contact for parent concerns related to business operations, school safety, child nutrition, transportation or environmental conditions throughout school facilities and operations.
Oversee the use of district facilities and applicable software systems.
Provide leadership in the monitoring, implementation and administration of campus-wide safety and security plans and programs, including annual review, revision, and/or submission as required by state officials.
Collaborate with staff to ensure a consistent safe and secure learning environment.
Oversee campus safety and security and serve as the primary liaison with campus security personnel, the New Albany Police Department, School Resource Officers, K9 Unit, the Plain Township Fire Department and other local enforcement agencies assigned to the school district.
Coordinate and report any/all school safety drills as required by state officials.
Actively participate in fire safety inspections and, when required, creates, facilitates and supervises the implementation of any corrective action plans as required.
Coordinate and provide oversight of all emergency operations plans, campus-wide safety drills, reporting requirements and applicable software system, Navigate360.
Provide leadership for the assessment of campus-wide safety and security protocols and measures as well as the expertise to make recommendations for improvement.
Facilitate a campus-wide safety committee.
Coordinate threat assessment training and reports in accordance with state requirements.
Oversee development of student and parent communications related to school safety and review annually to ensure compliance to Board Policies, and Ohio/Federal law.
Facilitate the implementation and understanding of the Safe Schools Helpline and Gaggle.
Serve as compliance officer for reports of bullying and complete bullying reports as required by state officials.
Maintain positive communication with all site and department administrators; serve as a resource to District and building administrators regarding the evaluation and efficiency of operational systems and services.
Conduct school site visitations to determine quality of services provided and operations efficacy.
Develop, coordinate, and supervise new programs and projects as authorized by the Superintendent, the Treasurer/CFO or the Board of Education.
Assist in the coordination of and evaluation of professional development experiences for non-teaching/exempt staff and identifies and provides professional development and support for supervisors within the Business Operations Department
Develop student demographic and enrollment projections to ensure schools and departments are adequately staffed in cooperation with other administrators.
Supervise the coordination and maintenance of the District’s insurance program including fire, casualty, liability and student accident plans.
Assist in developing the annual budget and long-range financial planning.
Administer contracts with outside agencies.
Secure related approvals for school improvements or construction in the City of New Albany, Plain Township, City of Columbus of state of Ohio in accordance with applicable laws, zoning regulations, or residential school district requirements.
Serve as the Superintendent’s designee with citizen groups and political subdivisions of city, county and state government; work with governmental and corporate agencies.
Work with Association representatives in maintaining proactive and collaborative communication.
Develop and sustain relationships with city leaders and other local governmental agencies.
Collaborate with other administrators and staff to coordinate and supervise well-being programs as assigned.
Oversee, organize, and facilitate internal and external student well-being initiatives.
Serve as the district well-being liaison to the community.
Assist with the coordination of staff wellness committee planning, and programming.
Serve as the district-wide lead of The R Factor (implementation, planning, programming, coordination, professional development, etc).
Analyze data for continuous improvement.
Perform all other tasks/duties and assume such responsibilities as assigned by the Superintendent or his/her designee.

Key Qualifications:
Master’s degree or higher.
Valid Ohio License/Certificate as a Superintendent or ability and willingness to obtain.
Ten years or more successful experience in education with at least five years administrative experience at the building or District level in the following areas:
Human Resources
Child Nutrition
School Transportation
Custodial, Maintenance & Grounds Services
School Age Child Care Program
School Safety
Facilities Management, Renovation and/or Construction
Well-being Programs for Students and Staff
Capital Campaigns and Programs
Other Student Services
Prior successful background/experience in the public/private business sector preferred.
Such alternatives to the above as deemed appropriate by the Superintendent.

Knowledge, Skills and Abilities (KSA):
Excellent oral and written communication skills.
Technologically proficient.
Strong observational, planning, organizational, time management, problem solving, analytical and prioritization skills.
Demonstrated knowledge of theory and practice of modern school business management, personnel management, building construction, maintenance and operations, accounting, purchasing, contracts, health and welfare benefits and insurance.
Knowledge of Ohio school and contract law, business operations, student services, school finance, budget development and forecasting.
Demonstrated ability to recruit, hire and retain diverse high quality employees.
Knowledge of and experience in the collective bargaining process.
Knowledge of or ability to learn The R Factor.
Ability to make informed accountable decisions.
Ability to create, implement and progress monitor continuous improvement plans based upon performance data, research and best practices.
Ability to conduct, succinctly summarize, report, and act upon investigations.
Ability to lead multiple projects, prioritize workload and resolve conflicting demands.
Ability to conduct and synthesize research to disseminate pertinent information.
Ability to identify and analyze problems and propose plausible solutions.
Ability to work effectively in a fast-paced environment, including stressful or high profile pressure filled situations.
Ability to maintain confidentiality as required by direction, policy or law.
Ability to work collaboratively and independently as needed.
Ability to serve as a positive role model and to actively engage with a wide variety of stakeholders.
Ability to adjust, adapt, and respond to inquiries or concerns in a timely manner.
Demonstrated use of interpersonal techniques including, but not limited to tact, patience, kindness, dignity and respect.

Physical Demands & Work Environment:
PHYSICAL DEMANDS: The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position is mostly indoors: climate-controlled office or school setting
The employee is frequently required to walk and stand while performing the duties of this job. Occasionally the employee will sit and/or run.
The employee will frequently bend or twist at the trunk while performing the duties of this job.
The employee will frequently squat, stoop, kneel, reach above the head, reach forward and repeat the same hand motion many times while performing the duties of the job.
The employee may lift and move objects weighing up to 25 pounds.
The employee must also have the ability to work in an office environment and operate varied technologies.
The specific vision requirements of the job include good depth perception and occasionally being able to see objects/persons at a distance.
While performing the duties of the job the employee frequently is required to hear conversation in quiet, as well as a noisy environment and be able to tell where a sound is coming from.
The employee must be able to communicate in order to give directions.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Occasionally the employee must be able to meet deadlines with severe time constraints and interact with public and other workers. The noise level in the environment is usually moderate.

The Board of Education does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, military status, ancestry, genetic information (collectively, “Protected Classes”), or any other legally protected category, in its programs and activities, including employment opportunities.

Additional Information: