Director Of Operations: Painesville City Local Schools

Posted on November 24th, 2021

Position: Director Of Operations
School District: Painesville City Local Schools
Salary: Starting Salary $80,000
Deadline: 2021-12-03


Reports to:             Superintendent

Job Objective:          Manages the planning, delivery, assessment, and ongoing improvement of buildings, grounds, and operations.

Minimum Qualifications:
Appropriate license or alternative substantive training/experience in business operations.
Meets all mandated health requirements.
A record free of criminal violations that would prohibit public school employment.
Complies with drug-free workplace rules and board policies.
Keeps current with technology and other workplace innovations that support job functions.
Effective organizational, planning, and project management skills.
Work and supervisory experience in one or more of the identified business services.
Ability to monitor and manage compliance with health, safety, and environmental laws/regulations.

Essential Functions:               The following are typical work responsibilities.  A reasonable accommodation may be made to enable a qualified individual with a disability to perform essential functions.

Supervision of classified staff as directed by the Superintendent.
Administers district-wide purchasing, maintenance, and custodial programs.  Oversees facility planning, building/site renovations, and new construction.  Serves as the district’s safety director.
Participates as an active member of the management team.  Upholds board policies and follows administrative guidelines/procedures.  Promotes a professional image of the school district.
Serves as the district’s purchasing agent.  Administers the board-approved budget for assigned areas of responsibility.  Manages cost-control programs.  Prepares revenue/expense projections for all cost centers.  Helps develop line items for the annual appropriations measure.
Assists the treasurer’s office with the management of non-consumable assets.
Regularly inspects district facilities.  Develops facility-use plans. Resolves problems which arise with buildings/grounds (e.g., code/ordinance violations, electrical/equipment/plumbing malfunctions, structural integrity, vandalism, etc.).
Manages construction and renovation projects.  Ensures compliance with building codes and ADA accessibility standards.
Manages non-school use of district facilities (e.g., rental, scheduling, set-up, etc.).
Assists with preparation/clean-up activities for district events.
Administers property and liability insurance programs.
Promotes a safe, efficient, and effective work/learning environment.  Monitors safety concerns.  Works with stakeholders to manage or eliminate risk factors.
Investigates/prepares accident reports. Documents injuries which require treatment.
Upholds applicable local, state, and federal laws.  Attends training programs as needed.  Recommends administrative procedures that facilitate compliance with legal mandates.
Anticipates and is prepared for fire, health, and safety inspections.  Assists with the revision of safety procedures and emergency preparedness/crisis management plans.  Assists with practice drills (e.g., fire, weather, security, etc.).
Directs the provision of effective maintenance and custodial services.Implements strategies to ensure assigned tasks are completed within required timelines.
Advises staff in the inspection, repair, and maintenance of building equipment systems, furnishings, and grounds. Coordinates preventive maintenance programs.
Coordinates the care of landscaped areas and athletic fields. Maintains grounds keeping equipment.
Updates snow emergency plans and snow removal operations.
Conducts health/safety in-service training programs for district staff as requested.
Develops work schedules.  Ensures the equitable distribution of workloads.  Ensures that essential services are maintained during staff absences.  Approves time sheets.
Arranges for substitutes during staff absences.
Maintains open and effective communications.  Promotes the district’s mission, philosophy, and vision.  Serves as an information resource.  Keeps stakeholders informed about emerging issues.
Monitors community demographics, resources, and emerging trends.  Helps mobilize the community to maintain a strong commitment of support for the school district.
Analyzes data to improve school operations.  Helps develop and implement the district’s continuous improvement plan.  Identifies and develops partnerships that enhance district services.
Provides staff leadership and consensus development.  Advances the change process.  Implements strategies and time-frames to accomplish organizational objectives.  Helps resolve problems.
Helps prepare bond sale prospectuses.  Administers the permanent improvement budget.
Prepares competitive bid specifications.  Monitors contractors/vendors performance.
Serves as a liaison to governmental regulatory agencies.  Maintains effective relationships with community services (e.g., legal, health, welfare, etc.).  Responds to emergencies as needed. Serves as a contact person for emergency response services (e.g., fire, medical, police, etc.).
Administers the district’s air quality and asbestos management programs.
Monitors compliance with applicable building codes and ADA accessibility standards.
Maintains and updates the district’s safety and emergency operations plans. Ensures that roles and responsibilities associated with the plans are clearly communicated.
Assists with threat reporting, assessment, and response procedures.
Participates in classified staff selection and orientation processes.  Expresses high expectations and monitors staff performance (e.g., observations, consultations, meetings, etc.).
Evaluates operational performance. Identifies short- and long-term program needs/opportunities.
Provides direction to the Director of Information Management Systems in the integration of technology and network services into facilities and operations.
Promotes professionalism.  Collaborates with supervisors to improve staff competencies.  Assists with the planning and delivery of effective staff development programs.
Periodically reviews and updates classified personnel job descriptions.
Assists with classified personnel wage and benefit negotiations as directed.
Supervises collection, verification, and recording of program information as directed.
Manages the accurate and timely completion of reports, records, and inventories.
Respects personal privacy.  Maintains the confidentiality of privileged information.
Reports suspected child abuse and/or neglect to civil authorities as required by law.
Encourages parent organizations and supports school-sponsored activities.
Pursues growth opportunities that enhance professional performance and advance district goals.
Strives to develop rapport and serves as a positive role model for others.
Maintains a professional appearance.  Wears work attire appropriate for the position.
Performs other specific job-related duties as directed.

Abilities               The following personal characteristics and skills are important for the successful performance
Required:               of assigned duties.

Engenders staff enthusiasm and teamwork.  Promotes a positive work/learning environment.
Acknowledges personal responsibility for decisions and conduct.
Skillfully manages individual, group, and organizational interactions.
Averts problem situations and intervenes to resolve conflicts.
Interprets information accurately and initiates effective responses.
Effectively uses listening, observation, reading, verbal, nonverbal, and writing skills.
Organizes tasks and manages time effectively.
Maintains an acceptable attendance record and is punctual.

Supervisory             Supervises and evaluates assigned staff under the direction of the superintendent.  Assumes
Responsibility:         responsibility for the results of duties delegated to staff.

Working         Exposure to the following situations may range from remote to frequent based on circumstances
Conditions:             and factors that may not be predictable.

Duties may require operating and/or riding in a vehicle.
Duties may require traveling to meetings and work assignments.
Duties may require working under time constraints to meet deadlines.
Potential for exposure to adverse weather conditions and seasonal temperature extremes.
Potential for exposure to blood-borne pathogens and communicable diseases.
Potential for interaction with aggressive, disruptive, and/or unruly individuals.

Performance             Job performance is evaluated according to policy provisions and contractual agreements adopted
Evaluation:             by the Painesville City Local School District Board of Education.

The Painesville City Local School District Board of Education is an equal opportunity employer.  This job description identifies general responsibilities and is not intended to be a complete list of all duties performed.  This document is subject to change in response to student demographics, staffing factors, funding variables, modified operating procedures, and other unforeseen events.

Additional Information:
Position to begin as soon as possible.